Pursuant to Section 4, Paragraph One, Clause 2(d) of the Law on the Register of Natural Persons, the Register of Enterprises includes and updates data in the Register of Natural Persons regarding a foreign national who has legal ties with Latvia, on the basis of which mutual rights and obligations in the field of commercial activity and taxation arise or have arisen.

Accordingly, if a person falls within the scope of Section 4, Paragraph One, Clause 2(d) of the Law on the Register of Natural Persons (i.e., a person for whom mutual rights and obligations in the field of commercial activity or taxation arise or have arisen), then, in accordance with Section 14, Paragraph One of the same law, such a person has the obligation to provide information about themselves for inclusion or updating in the Register of Natural Persons.

At the same time, pursuant to the aforementioned legal provision, the Register of Enterprises has been delegated the duty to include in the Register of Natural Persons data on a foreign national who has not been assigned a personal identity number of the Republic of Latvia, or to update data on a foreign national who has already been assigned such a number, and who signs applications or other documents to be submitted to the Register of Enterprises as: a founder, a member of the executive board or another executive body, a member of the supervisory board, a person authorized to represent a branch, an authorized representative of a representative office, a member of a partnership, a shareholder of a limited liability company, a commercial pledgee or pledgor, in connection with merchants, branches of merchants and companies, cooperative societies, individual undertakings, farms or fishing undertakings, branches of foreign merchants, representations of foreign merchants, representatives of foreign merchants, representations of organizations and their representatives, European Economic Interest Groupings, European companies, European cooperative societies, political parties, alliances of parties, associations, foundations, trade unions, independent units of trade unions, trade union associations, religious organizations and their institutions, as well as commercial pledge applications. There are also no obstacles to including or updating data in the Register of Natural Persons for persons holding other positions or statuses, provided that documents for registration in the registers maintained by the Register of Enterprises are submitted in relation to the legal entities or legal facts referred to above. 

However, the Law on the Register of Natural Persons does not grant the Register of Enterprises the competence to include or update data in the Register of Natural Persons in other cases (fields) referred to in Section 4, Paragraph One of that law.

It should be taken into account that the Register of Enterprises performs the above-mentioned function only simultaneously with registration in the registers maintained by the Register of Enterprises. For the Register of Enterprises to have grounds to include a person in the Register of Natural Persons or update their data, the person themselves must complete and submit to the Register of Enterprises, together with the registration documents, a questionnaire for the inclusion and updating of data in the Register of Natural Persons. The questionnaire must be signed by the person whose data will be included in the Register of Natural Persons. Furthermore, it is essential to note that data may be included in or updated in the Register of Natural Persons only in relation to an unequivocally identified natural person. As the Register of Enterprises does not provide in-person customer service, identification is possible only electronically. Namely, the person must sign the submitted questionnaire with a secure electronic signature and a time stamp that complies with the requirements of Regulation (EU) No 910/2014 of the European Parliament and of the Council of 23 July 2014 on electronic identification and trust services for electronic transactions in the internal market, and repealing Directive 1999/93/EC. It should be noted that a document signed in paper form cannot serve as a basis for the inclusion or updating of data in the Register of Natural Persons.

Please note that in both cases—whether for inclusion of data in the Register of Natural Persons or for updating data on a person already included in the Register—the same questionnaire must be used and submitted.

After the data have been included in the Register of Natural Persons and a Latvian personal identity number has been assigned, a confirmation stating that the person has been included in the Register of Natural Persons and indicating the assigned Latvian personal identity number will be sent to the email address provided by the person, provided that the person has indicated in the questionnaire their consent to receive such confirmation by unencrypted email.

Important!
As the Register of Enterprises does not have the competence to include or update data in the Register of Natural Persons where no registration is simultaneously being carried out in the registers maintained by the Register of Enterprises in respect of the legal entities indicated above, and considering that the Office of Citizenship and Migration Affairs is the authority responsible for the Register of Natural Persons, in such cases a person must turn to the Office of Citizenship and Migration Affairs in order to be included in the Register of Natural Persons or to update their data therein.